HR Training Assistant

JOB RESPONSIBILITIES:

TRAINING ADMINISTRATION

• Support in developing tools to assess learning and development needs.

• Collect and organize data for training needs analysis.

• Assist in the preparation and execution of the annual training plan.

• Coordinate logistics for training sessions (venue, schedules, materials, invites).

• Prepare training documentation such as attendance sheets, evaluation forms, and completion reports.

• Consolidate post-training evaluations and prepare summary reports.

• Maintain training database and learning records.

NEW HIRE ONBOARDING AND RETENTION MONITORING

• Assist in the preparation and delivery of onboarding/orientation programs for new hires.

• Assist during the New Employee Orientation (NEO) by preparing materials, attendance, and documentation.

• Track new hire milestones (30-60-90 days) and follow up on onboarding progress.

• Assist in coordinating engagement initiatives to support new hire assimilation.

• Coordinate with different departments to ensure onboarding requirements are complete

• Monitor completion of onboarding checklists and gather feedback from new hires.

• Maintain onboarding records and ensure timely submission of required reports.

CULTURE & ENGAGEMENTS

• Support HR in coordinating employee engagement activities and programs.

• Assist in organizing workshops, team building, and recognition programs.

• Help distribute and collect engagement surveys and feedback forms.

• Consolidate survey results and assist in preparing reports for management.

• Coordinate logistics for engagement activities (venue, materials, suppliers).

• Maintain documentation of engagement activities.

TRAINING RECORDS MANAGEMENT

• Create, Maintain and update the Employees training records and Training Database.

• Ensure all training records (attendance sheets, evaluation forms, certificates, materials) are properly organized, encoded, filed, and secured.

• Track and monitor employees’ mandatory training requirements (e.g., onboarding, compliance training, technical modules) and notify concerned departments of upcoming or overdue requirements.

• Ensure data accuracy and completeness of training documents for audit compliance (audits, DOLE, etc.).

• Maintain an electronic and physical filing system aligned with record retention policies.

REGULARIZATION AND DOCUMENTATION

• Prepare and track Probationary Evaluation Forms for new hires.

• Follow up with Department Heads/Immediate Supervisors regarding timely submission of evaluation results.

• Maintain a Regularization Monitoring Log to ensure “NO DEFAULT REGULAR” and all required documents are complete before deadlines.

• Assist Managers in preparing recommendation memos for regularization, extension, or non-regularization.

• Ensure employees receive their regularization confirmation letters and that records are properly filed.

OTHERS:

• Performs other job-related functions that may be assigned from time to time.

QUALIFICATIONS:

• College graduates preferably in Human Resources Management, Psychology, Behavioral Science, Education, and other allied courses

• At least 1 year experience in HR, Training, or administrative roles